Certified Local Government
Minutes of Meetings
Minutes of Meetings
Milam County Historical Commission
Milam County, Texas
Milam County, Texas
Minutes of April 28, 2011
Milam County Historical Commission
Certified Local Government Committee
Attendees: Chair - Joy Graham; Darlene Anglin, Gloria Thrasher, Joan Ratliff, Johnnielyn Brown, Dolores Sonntag, and Geri Burnett.
AGENDA
The meeting was called to order by Chair, Joy Graham at 4:15 pm.
MINUTES
The reading of the minutes from the last CLG meeting was waived at this time.
Joy passed around an attendance sheet for members to sign. She also passed around a contact information sheet for members to update as needed.
ELECT SECRETARY:
Joy asked for volunteers or nominations for CLG Secretary and Joan Ratliff volunteered. Geri Burnett seconded the nomination. The Secretary’s position was called for a vote which passed unanimous. It was decided that Joan would send the minutes to Joy for her approval. After approving the minutes, Joy will forward them to the THC Coordinator and Jerry Caywood to post on the MCHC web site and will also place a copy in the file cabinet at the library.
Joy announced that meetings would be Quarterly on the fourth Thursday of the month with the exception of July. The July meeting date was changed to July 26th. The time for all the meetings will be 4:15 pm at Bit of History unless otherwise noted by Joy. Committee work will be assigned and communication regarding progress of various projects/assignments will be done electronically between regularly scheduled Quarterly meetings.
SUMMARY OF CLG RESPONSIBILITY:
Joy reviewed the responsibilities of the CLG committee members which include appointing a preservation officer, establishing a review commission and attending a minimum of one educational conference/workshop per year. It was decided that Joy would ask Judge Barkemeyer if he would like to serve as preservation officer of Milam County. If Judge Barkemeyer declines, then the committee would like for Joy to assume that responsibility. The CLG committee will serve the role of review commission. A discussion ensued regarding inviting Matt Synatschk with THC to conduct a CLG workshop in Milam County. Joy will follow up with Matt.
Joy will schedule an Open Meeting Act in-service for committee members at the next CLG meeting.
OLD BUSINESS:
Joy conducted a review of the MCHC Strategic Plan as related to the CLG Committee which led to a discussion about updating the existing CLG survey. Joy explained the CLG survey form and requirements. She emphasized that we are responsible for a survey of County historic properties, sites, objects and structures in the county outside of any city limits unless the property is owned by the County and is located within city limits. The criteria are explained in the NPS Bulletin 24. Dolores asked about the recommended or approved format for updating the survey. Joy has asked Matt S., THC, and he in turn is to check with Washington D. C. office for an answer. Geri suggested that the CLG committee plan and conduct a CLG update or presentation to the MCHC at a future meeting.
NEW BUSINESS:
The CLG Grant application was discussed. The timeline is unknown at this time but the committee will be notified as soon as MCHC receives information. Geri mentioned that MCHC was given an additional $1700.00 to use for preservation in whatever manner the Commission deemed appropriate. THC distributed monies that were not used for the Grant applicants.
Joy discussed the current TXDOT evaluation of Worley Bridge. She has met with TXDOT key people and has presented information which will shorten the process of constructing a new bridge and maintaining the old for a pedestrian walkway from 5 years to hopefully less than one year.
In other new business, Lucile announced that NPS has sent $10,000.00 to Duke Lyons to be used for directional signs for ECR. Duke Lyons has decided that Milam County will be a recipient of some of the funds. We should know the amount we can spend on signs soon and hopefully have some signs up by the end of the summer.
The meeting adjourned at 5:50 pm.
Respectfully submitted,
Joan Ratliff, Secretary
Milam County Historical Commission
Certified Local Government Committee
Attendees: Chair - Joy Graham; Darlene Anglin, Gloria Thrasher, Joan Ratliff, Johnnielyn Brown, Dolores Sonntag, and Geri Burnett.
AGENDA
The meeting was called to order by Chair, Joy Graham at 4:15 pm.
MINUTES
The reading of the minutes from the last CLG meeting was waived at this time.
Joy passed around an attendance sheet for members to sign. She also passed around a contact information sheet for members to update as needed.
ELECT SECRETARY:
Joy asked for volunteers or nominations for CLG Secretary and Joan Ratliff volunteered. Geri Burnett seconded the nomination. The Secretary’s position was called for a vote which passed unanimous. It was decided that Joan would send the minutes to Joy for her approval. After approving the minutes, Joy will forward them to the THC Coordinator and Jerry Caywood to post on the MCHC web site and will also place a copy in the file cabinet at the library.
Joy announced that meetings would be Quarterly on the fourth Thursday of the month with the exception of July. The July meeting date was changed to July 26th. The time for all the meetings will be 4:15 pm at Bit of History unless otherwise noted by Joy. Committee work will be assigned and communication regarding progress of various projects/assignments will be done electronically between regularly scheduled Quarterly meetings.
SUMMARY OF CLG RESPONSIBILITY:
Joy reviewed the responsibilities of the CLG committee members which include appointing a preservation officer, establishing a review commission and attending a minimum of one educational conference/workshop per year. It was decided that Joy would ask Judge Barkemeyer if he would like to serve as preservation officer of Milam County. If Judge Barkemeyer declines, then the committee would like for Joy to assume that responsibility. The CLG committee will serve the role of review commission. A discussion ensued regarding inviting Matt Synatschk with THC to conduct a CLG workshop in Milam County. Joy will follow up with Matt.
Joy will schedule an Open Meeting Act in-service for committee members at the next CLG meeting.
OLD BUSINESS:
Joy conducted a review of the MCHC Strategic Plan as related to the CLG Committee which led to a discussion about updating the existing CLG survey. Joy explained the CLG survey form and requirements. She emphasized that we are responsible for a survey of County historic properties, sites, objects and structures in the county outside of any city limits unless the property is owned by the County and is located within city limits. The criteria are explained in the NPS Bulletin 24. Dolores asked about the recommended or approved format for updating the survey. Joy has asked Matt S., THC, and he in turn is to check with Washington D. C. office for an answer. Geri suggested that the CLG committee plan and conduct a CLG update or presentation to the MCHC at a future meeting.
NEW BUSINESS:
The CLG Grant application was discussed. The timeline is unknown at this time but the committee will be notified as soon as MCHC receives information. Geri mentioned that MCHC was given an additional $1700.00 to use for preservation in whatever manner the Commission deemed appropriate. THC distributed monies that were not used for the Grant applicants.
Joy discussed the current TXDOT evaluation of Worley Bridge. She has met with TXDOT key people and has presented information which will shorten the process of constructing a new bridge and maintaining the old for a pedestrian walkway from 5 years to hopefully less than one year.
In other new business, Lucile announced that NPS has sent $10,000.00 to Duke Lyons to be used for directional signs for ECR. Duke Lyons has decided that Milam County will be a recipient of some of the funds. We should know the amount we can spend on signs soon and hopefully have some signs up by the end of the summer.
The meeting adjourned at 5:50 pm.
Respectfully submitted,
Joan Ratliff, Secretary
.
